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Project Administration Tips

If you’ve been in project administration for any amount of time, you know that the sheer administrative tasks surrounding your job can, at times, be overwhelming. If you’re not on top of your game, your projects can fail, and fail miserably. If they do, your company is going to lose valuable resources, both in time and money, and you’re likely to be out of a job.

Fortunately, you’ve got what it takes to be a successful project administrator. You just need a little bit of encouragement and advice along the way. Here are 5 project administration tips that will help you keep your laser focus and make sure your projects come out on top.

1.    A project’s implementation methods can’t be separated from the project’s nature. In other words, the type of project you’re administering will strongly influence how exactly you manage it. Take, for example, a project that utilizes commercial licensing. The way you govern your project will be heavily influenced by external factors, including things like corporate strategy, the structure of the organization, the organization’s financial priorities and even existing, established procedures.

2.    Finances are key. Money makes the world go ‘round, and it's also what makes your projects get approved in the first place. Know from the start what costs are allowable and which aren't, know what to do if there's an overexpenditure, understand any cost sharing requirements and keep on top of fiscal management.

3.    Stay in compliance. Yes, compliance is more important in some industries than others. However, issues like conflicts of interest or auditing requirements are just as important as, for example, things like OSHA. Follow your organizations policies and the laws governing your industry to an exacting specification. Compliance isn't just about covering your hid or protecting the company, in many cases it's about safety, saving money and serious liability.

4.    Remember the human factor. Ultimately, whether a project fails or succeeds has a lot to do with the people involved. Keep on top of the HR area. If there are personality conflicts on a project team, do what you can to minimize them or to at least manage the fallout. While vendors can become territorial, even personnel from different departments within your organization may decide that they need to jockey for position or credit. Keeping people in line is at least as important as keeping to a schedule and a budget.

5.    Vendor management. One of the most important aspects of your job, and the reason you're doing the job instead of someone else, is because you have skills at managing vendors. You need to be able to work with vendors to contain costs, to keep schedules and to keep in compliance with your project requirements. Vendor management is easy when you've got a good vendor, but can be a nightmare when a vendor falls through or lets you down. Knowing when to drop a vendor is nearly as important as being able to select the vendor in the first place.

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Unitiv, Inc., is a professional provider of enterprise IT solutions. Unitiv delivers its services from its headquarters in Alpharetta, Georgia, USA, and its regional office in Iselin, New Jersey, USA. Unitiv provides a strategic approach to its service delivery, focusing on three core components: People, Products, and Processes. The People to advise and support customers. The Products to design and build solutions. The Processes to govern and manage post-implementation operations.