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HP and Storage Retention Policies

storage retentionIt’s easy to get stuck in an infinite retention trap. Absent a unified storage management and retention policy and strategy, you wind up erring on the side of caution and saving everything forever.

This is, of course, the retention policy that takes the least amount of effort, at least in terms of design. It’s also the least efficient. When you keep all of your information forever, you’re going to have higher costs in the end. You need to maintain every application tied to all of your retained information, and eventually you’re going to find your data center bursting at the seams.

The folks at HP are familiar with the infinite retention trap. Accordingly, they offer a handful of ideas about how to get started in creating an information retirement policy:

1.    Know what your data needs are. You need to analyze how much data you have today, as well as how fast your data needs are growing. At some point down the road, you’re going to hit your limit. That limit might be one of physical space in the data center. It might be a limitation in manpower to manage your burgeoning infrastructure. In most cases, that limit is going to be budgetary.

2.    Know what kind of information you have. Not all information is created equal. You need to bring in experts from your various business units to categorize every piece of data. You need to classify data as business records or non-records, and then proceed to create a specific policy of retention and retirement for each category.

3.    Identify your regulator obligations. Once you have your categories of information, you need to start thinking about how regulatory requirements affect each of those categories. Regulations will vary greatly depending on your industry, as well as the type of data you’re talking about and how you use that data.

4.    Choose your vendor carefully. You need to choose the right solution for your needs. You want a solution that can implement your retirement and retention policies through the entire life of the record. You need a solution that will support multiple types of data, including email and business applications. Whenever possible, your solution should include an open data format so you can access your data through a variety of means. Finally, you need to choose a vendor that’s going to be around through the life of your data, so they need to be one that’s stable and that isn’t going to shut down any time soon.

There are many vendors that can help you implement these kindsof storage retention policies, and HP is at the top of the list when it comes to providing robust solutions in an affordable way.

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Unitiv, Inc., is a professional provider of enterprise IT solutions. Unitiv delivers its services from its headquarters in Alpharetta, Georgia, USA, and its regional office in Iselin, New Jersey, USA. Unitiv provides a strategic approach to its service delivery, focusing on three core components: People, Products, and Processes. The People to advise and support customers. The Products to design and build solutions. The Processes to govern and manage post-implementation operations.