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Top 4 Storage Management and Reduction Techniques

unstructured dataUnstructured data – that includes things like documents, digital media files, email, presentations, and more – takes up 90% of any given organization’s data capacity. From your employees’ MP3 files to the six year-old presentation document the head of the accounting department used for his conference in Philadelphia, this data is largely responsible for the bloat we see in our organizations.

It’s not expected to get any better, either. Data bloat is expected to cause the need for storage to grow by eight times between now and 2017. If your organization is going to stay on top, you need to manage and reduce that data effectively.

Here are the top four ways you can get a handle on all of that data:

1.    Start by knowing your own capacity. Figure out what your storage technology will allow you to handle. Chances are pretty good you’ve got some storage capacity out there that’s actually not being used. Profile your data storage environment, and identify where you can increase efficiencies. This will also help you later on during the tiering process, because you’ll know what kind of technology you have to work with.

2.    Get rid of irrelevant files. Employee files take up a good portion of that unstructured data. Often, you’ll find several copies of a given data file stored in multiple locations. Identifying duplicate files, files that are no longer needed, and files that are infrequently accessed is part of the storage management and reduction process. Data deduplication combined with re-tiering of some data will greatly increase capacity.

3.    Tier your data correctly. Know that the data that survives the cut has value, but that not all of it has the same value. By using tiering methods, you can save significant amounts of capacity. You put that data that’s infrequently accessed and not critical onto cheaper, slower storage. You save your top tier storage for that data that’s mission critical and that gets accessed every day.

4.    Watch the trends. Pay attention to how your resources are being used. Monitor your storage environments. Look at file data over time, and recognize where those growth breakthroughs are occurring. This gives you the ability to stem that growth before it gets out of hand (or increase capacity if that growth is justified).

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Unitiv, Inc., is a professional provider of enterprise IT solutions. Unitiv delivers its services from its headquarters in Alpharetta, Georgia, USA, and its regional office in Iselin, New Jersey, USA. Unitiv provides a strategic approach to its service delivery, focusing on three core components: People, Products, and Processes. The People to advise and support customers. The Products to design and build solutions. The Processes to govern and manage post-implementation operations.